About Us

The Ottawa Modern Quilt Guild welcomes quilters of all levels who want to "make it modern."  We are a creative and social outlet for quilters of all levels and for those interested in learning how to quilt in the Ottawa area.  With many meetings and sew-ins throughout the year, we encourage members to bring new life to the traditional art of quilting through the use of new patterns, improvisational piecing, asymmetrical design, minimalism, bold colours and prints, and the graphic use of solids.  Not sure if this fresh new take on quilting is for you?  Contact us or visit one of our meetings to learn more.


Leadership Team

President: Samantha Hodorek
Vice-President: Leslie Stobbart and Katrina Petryk
Treasurer: April Waddell
Secretary: Suzanna Keller

OMQG Constitution




Leadership Team Job Descriptions



1. Shall be responsible for the leadership and operation of the OMQG.

2. Shall maintain and review as necessary the Articles of the Constitution, By-Laws and written list of Procedures for the operation of the OMQG.
3. Shall prepare and approve an annual budget and authorize expenditures in accordance with the approved budget.
4. Shall determine the third officer with signing authority annually.
5. Shall determine the amount of the annual dues and any designated fees.
6. Shall determine the dates of the meetings, including the annual general meeting.
7. Shall provide written annual report(s) and chair the annual general meeting.
8. Shall determine membership cap and make any decisions regarding membership.
9. Upon resignation of an Officer, shall appoint replacements to the Executive Committee to serve the unexpired term.

President

  • Arranges for, schedules and facilitates general meetings  and board meetings.
  • Assists, coordinates and approves the planning of monthly meetings
  • Prepares and posts the Agenda for monthly guild meetings and board meetings.
  • Is a signing officer.
  • Maintains (or delegates maintenance of) all social media such as the guild’s blog, Flickr, Pinterest, Facebook and Twitter accounts.
  • Attends monthly guild meetings, board meetings, and guild programs.
  • Actively participates in leadership and decisions about topics such as annual planning, programs, events, challenges, budgeting and membership.
  • Takes suggestions from all members under advisement, and works with individuals as needed.
  • Shall make a report of the work of the OMQG at its annual general meeting;
  • Shall be an ex-officio member of all committees.
  • Coordinates shop of the month
The President’s primary functions are overseeing the smooth running of the entire guild and making sure The Guild’s mission and purpose are being followed.
The President must feel comfortable speaking in front of a large group of people.
Organization is necessary and follow through is a must.

Past President

In the absence of the President and Vice-President, the Past President shall serve in the order of that office and perform such duties as are performed by the President;
  • Shall perform active duty for a period of 6 months to facilitate transition of responsibilities to the new Executive Committee. After this period, will serve balance of term in an advisory capacity;
  • Shall have signing authority as required to maintain OMQG operations until signing authority has been established by the incoming new Executive
  • Shall conduct the election of the Executive Committee

Vice President

  • Perform the duties of the President if needed, including running the monthly meeting.
  • Plans and prepares recommendations for Board approval for regular meeting programs and demos. Actively recruits member and guest speakers for meeting demos and presentations on topics of interest especially as they relate to modern quilting style and techniques.
  • Assists in maintaining The Guild’s social media accounts.
  • Attends monthly guild meetings, board meetings, and guild programs.
  • Along with the other officers, actively participates in leadership and decisions about topics such as annual planning, programs, events, challenges, budgeting and membership.
  • Helps coordinate shop of the month

Secretary

  • Takes notes and photos at monthly meetings.
  • Attends monthly guild meetings, board meetings, and guild programs.
  • Along with the other officers, actively participates in leadership and decisions about topics such as annual planning, programs, events, challenges, budgeting and membership.
  • Corresponds as necessary with organizations who have dealings with The Guild.

Treasurer

  • Maintains The Guild’s bank accounts including preparing reports for board meetings.
  • Prepares budget for The Board’s approval.
  • Pays any bills that may incur including reimbursements to members.
  • Attends monthly guild meetings and  board meetings.
  • Along with the other officers, actively participates in leadership and decisions about topics such as annual planning, programs, events, challenges, budgeting and membership.
  • Files all required official paperwork and tax returns in a timely manner.
  • Is a signing officer


Committees


1.       Membership
  • Updates membership spreadsheet
  • Keeps track of attendance
  • Updates new member information on the MQG page

2.       Program Coordinator:
  • Communicates program and event information for members through email, blog posts, Facebook, and/or other social media formats.
  • Communicates regularly with The Board on upcoming speakers and status of planned speakers.
  • Attends meetings of The Board as needed to make proposals to The Board on programs and events.
  • Actively works on future months’ programs, events, projects, challenges, Block of the Month.
  • Coordinates giveaways, challenges or events based on the programs presented.
  • Attends monthly guild meetings.
  • Supports the planning, implementation, maintenance, and documentation of The Guild’s public programs and educational initiatives.


3.       Meeting Program Committee

a.       Blog, Book, Fabric - BBF
  • Keeps track of BBF and Make it Modern sign ups
  • Reminds members when it’s their turn
b.      Social/Refreshments
c.       Bees/Swaps
d.      Photography
e.      Communications/Publicity. For example:

                                                   i.      Website/Blog
                                                 ii.      Flickr
                                                iii.      Facebook
                                               iv.      Instagram

4.       Events. For example:

a.       Sew-Ins
b.      Retreats
c.       Workshops
d.      Charity coordinator

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